Executive Administrative Assistant – Elder Board

Objective
This position is accountable for providing administrative and project support for all areas of the Elder Board, so that they can best serve the organization at a strategic level in a prepared, focused and intentional way.

Key Responsibilities
Manage the business office of the Board of Elders and serve as a liaison with the office of the Lead Pastor, ensuring all activities are conducted with integrity, Christian values and professionalism
Act as the primary liaison and communication link between the Elder Board, The Church of Eleven22 directors (ELT), staff and congregation members
Provide administrative support to the Elder Board by coordinating meetings and appointments, managing communications and representing the Board positively in interactions with congregants and the community
Oversee travel budgets, expenses and schedules for the Elder Board
Manage the agenda preparation process, ensuring the timely distribution of agendas and supporting materials for Elder Board and committee meetings
Deliver meeting minutes and document decisions made by the Elder Board in a timely manner, as defined by the Elder Board Chairman
Plan and coordinate the logistical arrangements–space and facility needs, Elder’s travel, accommodations and meals; supplies and media equipment for meetings of the Elder Board and the Elder Board’s committees­, manage expenses/budget/reimbursements, etc.
Organize and execute projects under the guidance of one or more “point Elder” for a variety of diverse projects; these projects will include, but are not limited to, Elder retreats, Elder-Led Prayer, donor development, new Elder training and Elder travel
Facilitate timely and informed review and decision-making by the Board including pro-active follow-up and status reporting on Elder requested/assigned projects or tasks across Eleven22. Track key statistical and operational data important to the Elder Board as defined by the Chairman.
Develop written standard operating policies and practices to facilitate timely and effective communications and information sharing with the Board and management that supports the work of the Board

Competencies
Model The Church of Eleven22® mission, vision and core values
Ability to maintain strict confidentiality
Ability to adapt to change
An ability to exercise a high level of professionalism, judgment, discretion, creativity and confidentiality, particularly regarding information about individuals
Excellent written and verbal communications skills
Attention to detail and strong proactive communication skills are essential for success in this fast-paced environment with 14 active Board members
Must be self-motivated, able to adapt to workload fluctuations and proactively coordinate resources as needed

Education and Experience
Bachelor’s degree preferred
Minimum of 8-10 years of experience in a senior administrative position
Exceptional organizational, administrative and communication skills and a demonstrated ability to effectively balance competeing priorities, accomplish objectives and meet deadlines with a calm and kind demeanor with diverse people and viewpoints under all circumstances
Proficiency with information technology and a willingness to expire and learn new technological solutions that can be used to facilitate Board meeting planning, event planning, communications and the work of the Elder Board is required
Position Type/Expected Hours of Work
This is a full-time position.  Days and hours of work may vary based on church needs.

The church has several big events, (“All-Skates”) throughout the year to help further the mission of Eleven22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year.

Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Ministerial Exception
The ministerial exception furthers the purposes of the Free Exercise and Establishment Clauses of the First Amendment by barring legal claims against church bodies by staff members who perform religious functions. All church pastors are subject to the exception, but a formal ministerial credential is not required. While there is no rigid formula to determine other church staff members that qualify, various factors are considered to determine which staff members are subject to the ministerial exception (please see handbook).

Staff members who qualify under the ministerial exception are not covered by federal and state employment and anti-discrimination laws. Please see the Human Resources Ministry team if you have questions on whether you are subject to the ministerial exception.

Code of Conduct
We live authenticity
We are gospel-centered and mission-focused
We are family
We are lifelong learners
We aim for excellence in the experience with zero excess
We choose to trust
We pray 1st and decide 2nd
We glorify God by honoring others
Our team unites under clear vision
We walk in humble confidence

EEO Statement
The Church of Eleven22 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws. The Church of Eleven22 reserves the right to discriminate on the basis of religion to the full extent permitted by law.